In GCcollab, you can upload a wide variety of content types including photos, documents, audio files, videos, PDFs and more. This can be done within a group or made available GCcollab-wide.



notice box

To ensure a smooth upload of your files to GCcollab, it is recommended that you do not exceed 10 uploads at a time.


Where to find Files in GCcollab


GCcollab-wide

  1. In GCcollab's top navigation bar, click More in the top right corner that will open up a drop-down menu.

  2. Select Files from this drop-down menu.where to find the files button in the navigation bar

Below the page title All site files, there are three tabs including:


The files tabs: all, mine, colleagues


  • All: displays all files that exist on GCcollab, and is the default display.

  • Mine: displays all the files or file folders that you may have previously uploaded.

  • Colleagues: displays all the files or file folders that your colleagues have uploaded.

In a Group

  1. Go to your Group's main page. 
  2. Click on Files.Where to find the files tab

Creating file folders

You can organize the files you upload by creating folders and subfolders.  

  1.  In Files page, go to the Mine tab or in a Group, click on Upload a file.
  2.  Click on New file folder.

    the new file folder button


  3. A window will pop up where you are to provide the following information:

    • Title: the name of the folder that you are creating

    • Description: a general description of the content in the folder

    • Select a parent folder: Select the folder location. It will be Main folder by default but you may be able to choose another folder.

    • Access: the folder access settings.

  4. Hit Save. Now your folder is created.


Uploading a file


GCcollab can store different types of content, including photos, documents, audio files, videos, PDFs and more. 


  1.  Click on the Upload a file button. 

    the upload a file button


  2.  Select between:
    • Single file to upload one file. 
    • Multi file to upload several files at once.
    • Zip file to upload a zipped file.the file upload form
  3. Click Choose File or Browse (this is dependent on the browser you are using) to locate the file.

  4. Enter the Title.

  5. Enter the Description of the file.

  6. Enter Tags. These are optional but highly encouraged.

  7. Select a parent folder or use the default. This is where the file will be found.

  8. Set Access.

  9. Click Upload

Now your file has been uploaded in the folder specified. 


Uploading a video

It is important to note that the video size should not exceed 1GB. While GCcollab does not have video player functionality, users can upload video file types.

Accepted video formats:

  • .SWF: Shockwave Flash Movie
  • .FLV Flash video File
  • .MPG Moving picture Group
  • .WMV Windows Media Video File

Tip: You could always use another video repository and paste the URL . It allows for private videos where the "viewer" would require the URL and password to view the video, or you can add a bookmark to videos available on the internet.


Access Settings

You can set the access you need for the files you upload; this can be distinct from the settings for the group itself.

  • Users logged in: This is selected by default.  This setting will allow anyone on GCcollab to open and view the file.
  • Only me: Only you can see this file on GCcollab.
  • Group: The file can only be viewed by members of the group.
  • My colleagues: This will your GCcollab colleagues to see all the files you have uploaded to GCcollab.