As a group owner or operator, you can invite anyone to join your GCcollab group, regardless of if they have a GCcollab account or not. If you invite someone who does not have a GCcollab account, you can invite them to join GCCollab and join your group, all from the same invite! Follow the steps below to learn how.


Inviting someone to your group who is not yet registered to GCcollab

In order for someone to join your group, the person needs to create an account on GCcollab. You can easily invite them to join GCcollab and join your group from the same invitation. Here's how to do it!  

  1. On your group page, click on Settings then choose Invite users to the group from the drop-down list.

  2. On this page, select the tab Using email address. 
    Note: as they are not yet users of GCcollab, you can only invite them using their email address.
  3. Enter the email address(es) separated by semicolons and include a personalized message of your choice (optional).
    Note: If you are inviting someone for a second time (or more), select the checkbox to Resend invitations to users who have already been invited. This will only resend the invitation to the people who's emails address are included in this invitation.  
  4. Click Invite.


        Congratulations! You have successfully sent your invitation.


        If you the person you invited is having difficulties with registration...

  • Your invitees will receive your personalized email, explaining that you've invited them to join your group on GCcollab. They can use the link in the email (or copy and paste it into their Internet browser) to register to GCcollab and be automatically added to your group, or visit https://gccollab.ca/register to register to GCcollab at a later time. On the registration page, they will be prompted to enter their name, organization, valid email, and choose a password.
    Note: If the person registering to GCcollab is not part of the pre-approved groups who can register, they will only be able to register by using the same email address that was used to invite them in step 2. 

  • After successfully completing the registration, they will need to validate their account. A validation email will be sent to the email address provided. They can either click or copy/paste the link provided into their browser.
    Note: If your invitee does not receive your invitation in a timely manner, ask them to check their Junk or Spam folders as some local network security block email to 'authenticate' or 'validate'  account.

  • Upon registering and validating their account, they will be automatically added as a member of your group. As the person who invited them to GCcollab, you are also automatically their colleague. 


Inviting someone to your group who is already a GCcollab user


You can easily invite an existing GCcollab users to join your group. Depending on the access settings you set for your group. 

  1. On your group page, click on Settings then choose Invite users to the group from the drop-down list.
  2. Here you have the option to invite them one of three ways:
    1. My Colleagues: choose from your list of existing colleagues who you would like to invite.
    2. Find user(s): type the name of the GCcollab user you wish to invite and select them from the drop-down list.
    3. Using e-mail address: use the email address of the person you wish to invite. If you want to invite multiple people, separate individual email addresses with semicolons.
      Note: If using the "Using e-mail address" option, the person will only be able to join your group if you invite them using the same email address that is linked to their existing GCcollab profile. 
  3. Select your desired invitees, or enter the email address of the person you wish to invite, and include a personalized message of your choice (optional).
    Note: If you are inviting someone for a second time (or more), select the checkbox to Resend invitations to users who have already been invited. This will only resend the invitation to the people who's emails address are included in this invitation.  
  4. Click Invite.


     Congratulations! You have successfully sent your invitation.


     If you the person you invited is having difficulties with registration...

  • Your invitees will receive your personalized email, explaining that you've invited them to join your group on GCcollab. They can use the link in the email to access their group invitations, or see their Invitations under the Groups tab in the main header. The person you invited will have the option to accept or decline your invitation.